Attending the Conference Onsite
Conference Venue
Sunday, March 22, will be at the Toshi Center Hotel only.
Monday, March 23, will be at the Tokyo International Forum and live-streamed online.
Tuesday, March 24, Wednesday, March 25, and Thursday, March 26 will be at the Toshi Center Hotel only.
Friday, March 27 will be online only.
Conference Venue (Monday, March 23)
Tokyo International Forum, Tokyo
The Tokyo International Forum (東京国際フォーラム) is a multi-purpose exhibition center in Tokyo, Japan built on the site of the old Tokyo City Hall. Designed by architect Rafael Viñoly and completed in 1996, it features swooping curves of steel truss and glass; the outside is shaped like an elongated boat. The Forum is conveniently located within walking distance of both Tokyo and Yurakucho Stations.
Address
Tokyo International Forum
Address: Marunouchi 3-5-1, Chiyoda Ku, Tokyo
Phone: +81 3-5221-9000
Website: www.t-i-forum.co.jp/
Conference Venue (Sunday, March 22 and Tuesday, March 24 to Thursday, March 26)
Toshi Center Hotel, Tokyo
The Toshi Center Hotel is located in the heart of Tokyo, three minutes from the Nagatacho subway station. Nagatacho, part of Chiyoda Ward, is the location of the Imperial Palace as well as the National Diet building. The center is convenient for various sightseeing spots with Akasaka, Shinjuku and Shibuya within walking distance and Ginza just a single train ride away.
Address
Toshi Center Hotel
Address: Hirakawacho 2-4-1, Chiyoda Ku, Tokyo
Phone: +81 3-3265-8211
Website: www.rihga.com/toshicenter_tokyo
Check-in and Information Desk
You will be able to pick up your name badge at the Conference Check-in & Information Desk, which will be situated in the following locations during the conference:
Check-in
Sunday, March 22 | 15:00-17:00 - Toshi Center Hotel | Foyer (7F)
Monday, March 23 | 10:00-15:30 - Tokyo International Forum | Hall B5 Foyer (5F)
Tuesday, March 24 | 09:00-16:15 –Toshi Center Hotel | Subaru Room (5F)
Wednesday, March 25 | 09:00-18:00 –Toshi Center Hotel | Foyer (6F)
Thursday, March 26 | 08:30-16:00 – Toshi Center Hotel | Foyer (6F)
Friday, March 27 | No in-person check-in
Refreshment Breaks
Complimentary coffee, tea, water, and light snacks will be available during the scheduled coffee breaks.
Conference Welcome Reception
- There will be a conference Welcome Reception on Monday, March 23, 2026 from 16:00-17:00 at Hall B5 Foyer, Tokyo International Forum.
- Access and directions
Join fellow delegates for a drink or two at the conference Welcome Reception. This event provides a great opportunity for delegates to network and get to know each other. The event will be held at Hall B5 Foyer, Tokyo International Forum.
Time & Date: Monday, March 23, 2026 | 16:00-17:00
Location: Hall B5 Foyer, Tokyo International Forum
Address: 3 Chome-5-1 Marunouchi, Chiyoda City, Tokyo 100-0005
Website: https://www.t-i-forum.co.jp/en/facilities/b5/
Ticket Price: Free to attend
Admission is included in the conference registration fee and is only open to registered conference delegates and audience members
Conference Dinner
Celebrated for its blend of traditional and contemporary Japanese cuisine, Shunju Tameike Sanno offers an experience where classic flavours meet modern culinary techniques. Join us for an evening of refined dining in Tokyo's cosmopolitan midtown.
Time & Date: Monday, March 23 | 19:00-21:00
Location: Sanno Park Tower 27F, Nagatacho 2-1-1, Chiyoda-ku, Tokyo
Ticket Price: 15,000 JPY
This is a ticketed event. Only delegates with pre-purchased tickets are able to attend the Conference Dinner.
- Further Information
Conference Poster Sessions
Poster sessions will be held on Tuesday, March 24 following the workshop and panel presentations.
Certification
Corresponding authors will be able to download Certificates of Presentation for all presenters by logging in to the submission page. Certificates of Presentation will be available from Monday, April 6, 2026.
Session Chair certification, Certificates of Participation for non-presenters, as well as reviewer certification for Review Committee members and Senior Reviewers, will be sent out by email in a PDF format within two weeks of the Conference's conclusion.
Venue Information
Smoking
Smoking is only permitted in designated areas.
What to Wear & Bring
Attendees are encouraged to wear business casual attire.
Internet Access
There is adequate WiFi (50 Mbps) connection at the venue in all rooms. However, streaming video is not recommended. If your presentation includes video, please bring it on a file that can be played without an internet connection.
Tokyo International Forum
Network Name: tif-free-wifi
Password not required.
Toshi Center Hotel
Network Name: Toshicenter_Hotel_Wi-Fi
Password: toshi19590302
Photo/Recording Waiver
Human interaction through networking, and dissemination of this knowledge, is at the core of what IAFOR does as an academic research organisation, conference organiser and publisher. As part of the archiving of the conference event, IAFOR takes photos in and around the conference venue and uses the photos to document the event. This also includes the filming of certain sessions. We consider this documentation important and it provides evidence of our activities to members, partners and stakeholders all over the world, as well as to current and potential attendees like you. Some of these photos will therefore appear online and in print, including on social media. The above are the legitimate interests of the organisation that we assert under the new European Union law on General Data Protection Regulation (GDPR). Under this legislation, you have an absolute right to opt out of any photo. We are committed to protecting and respecting your privacy. Read our full privacy policy – iafor.org/about/privacy-policy
Onsite Sessions and Session Chairs
Session Chairs are asked to introduce themselves and other speakers (briefly) using the speaker bios on the programme, ensure that the session begins and ends on time, and that time is divided fairly among the presentations. Each presenter should have no more than 25 minutes in which to present their paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, and to this end, yellow and red timekeeping cards are used as a visual cue for presenters, to let them know when they have five minutes remaining, and when they must stop. Please follow the order in the programme, and if for any reason a presenter fails to show up, please keep to the original time slots as delegates use the programme to plan their attendance.
All session chairs will receive a certificate following the conference via email and will be credited in the conference programme.
Please take a look at our Session Chair Guidelines for further details of what is required.
- Onsite Session Chair Guidelines
Computers and Equipment
All rooms will be equipped with a MacBook computer pre-installed with PowerPoint which is connected to an LCD projector. If you wish, you may directly link your own PC laptop, although we advise you to use the computer provided by plugging in your USB flash drive. We recommend that you bring a backup copy of your presentation in case one fails, and suggest sending yourself the presentation by email as a final precaution.
Attending the Conference Online
How to Watch Live-Stream Presentations and participate in the Conference with Zoom
Before joining a Zoom online session on your computer or mobile device, download the Zoom app. Otherwise, you will be prompted to download and install Zoom when you click a join link.
Participation Rules
- Join the meeting using your full name as input during your IAFOR registration. (IMPORTANT)
- The IAFOR moderator will be responsible for monitoring the session.
- Video and microphone will be automatically turned off.
- The meeting will be recorded automatically.
- If you have any questions for presenters, please use the chatbox function.
Familiarise yourself with Zoom
Watch our 3-minute long tutorial video, download the Zoom app, and join a test meeting.
We also have a PDF guide.
Virtual Presentations
A full list of pre-recorded virtual video presentations and virtual poster presentations will be on the conference website during and after the conference. We encourage you to watch these presentations and provide feedback through the video comments. The comments section is connected to LinkedIn, and you have the option to display these comments on your LinkedIn profile.
Conference Catch-up page
All live-streamed sessions, keynote, and featured presentations will be recorded and uploaded to the Conference Catch-up page (video-on-demand) via Vimeo. The catch-up page will be available after the conference until April 27, 2026.